| Scoutmaster-In-Charge Trip Task List | Complete |
| Go to Myscouting.org and file Tour permit | |
| Create as a Local trip (National trip is a destination more than 500 miles away) | |
| Be advised the Tour permit application will test the limits of your patience. However, Tyrone Manning in the Council office (201-677-1000) has the ability to accept tour permits with errors. | |
| Add specific instructions on how do do the tour permit. | |
| Trip Reservations | |
| Contact destination to get reservation info (and GPS address) | |
| Find out camping accommodations - Water, Electric available? | |
| Deposit necessary? Pay with credit card or get check from Treasurer. | |
| Will need blank check for balance of payment (From Treasurer) | |
| Plan itinerary for trip | |
| Stops along the way? | |
| Preferably a 2-leader team approach to all trips and a scout or two to plan the trip. | |
| Are siblings/family members invited? | |
| In case of limitations (# of attendees), priority goes to Scouts and Registered Adult Leaders | |
| RSVP form - Does it need to be updated to meet trip needs? (Advise Rob D.) | |
| Establish deadline for RSVPs - | |
| Ask Rob to remove form after deadline. | |
| Who can bring additional gear (e.g. bike racks)? | |
| Who can carry additional gear (e.g. bikes, backpacks)? | |
| Are Sibling/Family Members invited? | |
| Update Trip Documents for Troop Website (Files go to Rob Dente) | |
| General Information Document (Use a prior one and update it, if possible) | |
| Document GPS address | |
| Logistics - more than 1 destination? Arrival/Departure times and directions needed. | |
| Determine costs per person - Will a subsidy request be made to the Troop Committee? | |
| Reminders - sunscreen, trip-specific gear (e.g., watershoes, extra clothes) | |
| Is Class A uniform required at any point | |
| Release forms - are they required? | |
| Post to website (Bring extra copies on trip - someone will forget) | |
| While different dynamics for each trip agreed. Set specific dates to have each segment complete. 30 days prior, 15 days prior 7 days prior etc. | |
| Special Requirements for Camping Location | |
| Is there a water source at campsite/do we need to fill water jugs in trailer? | |
| Food | |
| Assign an Adult to get adult food | |
| Scout(s) to get patrol food (To be done at a troop meeting) | |
| Get Trip roster from RSVP Coordinator | |
| Use to count off trip attendees during (Start, End and at points in between) trip. VERY IMPORTANT to keep track of all scouts. | |
| Logistics (destination directions/instructions, other points) | |
| Send out roster to trip attendees (If many, send to whole troop or via Troop newsletter) | |
| Troop Camping Responsibilities | |
| Patrol Duty Rosters (To be done at troop meeting) | |
| Devote time in a meeting to planning 1 or 2 weeks prior, if possible. Doing it the week before can make it challenging for those buying the food. | |
| What to Bring | |
| 1. Troop Flag for Photo Op | |
| 2. Brown Briefcase "Football" which contains Trip binder. Binder contains emergency info (e.g., Colin Whittle peanut allergies), Safe Scouting guidelines, etc. | |
| 3. Troop 49 Patches - to thank tour guides, fellow scouts, etc. (Paul Z has these). | |
| 4. Any informational pamphlets/guides (Handing out prior results in many people forgetting to bring them.). These may enhance the educational aspect of the trip. | |
| Leaving OLPH | |
| -Take Attendance and check Headcounts before (at OLPH), during & end of trip | |
| -Car pooling? | |
| -Directions (provide copies at OLPH) | |
| -Driver/Adult Cell Phones (provide to adults (scouts, too if necessary) at OLPH) | |
| -Review trip document at troop meeting prior (highlights only) | |
| -Check weather | |
| -Ensure everyone has a ride | |
| During Trip | |
| Check headcounts | |
| Safety first mantra | |
| Count offs at beginning middle and end of each stop if possible….. | |
| Post-Trip | |
| Send headcount and related info to TC Advancement (Bonini) and Treasurer (Foley): | |
| -Tent camping | |
| -Tent camping | |
| -Awards/Badges/Chits earned | |
| -Miles hiked, or biked | |
| -Other merit badge req's fulfilled | |
| Create a form in this manual | |
| File Trip Report and send to troop webmaster (Dente) | |
| Send Thank You notes if appropriate (e.g., US Coast Guard tours at Sandy Hook) | |
| Should be posted in weekly communication for one week when first comes out. | |
| Back to Homepage |